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Case study 1 – Preparing a circulation slip
- A circulation slip is usually stapled to the front cover of a magazine, report or general news item.
- The names of staff who should read the document should be shown clearly.
- The circulation list is then sent to the first person on the list.
- When each staff member has read the article they should tick the box against their name indicating they have received and read the document. They should then place it in their ‘OUT’ mail tray or personally hand it to the next person on the list.
- The last person on the list will either file or destroy the article.
Scenario
John Brown, the manager, has advised his assistant, Dorothy Samui, that next Tuesday morning a delegation of hotel representatives and tour operators will arrive from Melbourne . The delegation will make a presentation promoting Melbourne as a destination and update staff on their specific products.
John handed Dorothy a flyer with details of the presentation and asked her to attach a circulation slip to advise the following staff members:
John Brown
Nancy Nguyen
Scott Jancowski
Toby Jagger
Dorothy Samui
The circulation slip should then be returned to Dorothy Samui for filing.
Activity
Referring to the scenario above, download and complete the blank Circulation slipfor Dorothy.
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