Information Technology
Home > Information Technology > Compulsory Units > Design organisational documents > Design organisational documents
Design organisational documents
Key terms and concepts
| ASCII | American Standard Code for Information Interchange is the most common format for text files in computers and on the internet. |
| Bookmark | A bookmark is an item, or location, in a document which you identify and name for future reference. |
| Desktop publishing | A software application used to combine graphics and text objects to produce high quality publications. |
| Document | A file that is usually printed. It may consist of many pages. |
| Document status | Where in the creation, use and updating of the document the information is up to. |
| Expiry date | The date by which a document is no longer accurate or viable. |
| Fault log | A listing of faults and remedies in a system to allow trends to be seen and rectified. |
| Footer | A section at the bottom of a page, which has consistent information that is the same on each printed page. |
| Form | A document created to provide a layout, which can be used to enter the required information. |
| Header | A section at the top of a page that has consistent information, which is the same on each printed page. |
| Help file | Usually an online document, which is designed to give the user assistance in using an application. |
| Html | Hypertext Mark-up Language. |
| Hyperlink | A website connection from a word, section of text, picture or information objects to another web page. |
| Inventory | A data store of items. |
| Letterhead | A pre-printed shell, used to identify commercial documents. It usually has the organisation’s details and a logo. It may have a watermark to make unauthorised copying more difficult. |
| Lossless compression |
Refers to data compression techniques in which no data is lost. For most types of data, lossless compression techniques can reduce the space needed by only about 50%. You must use a lossless compression technique when compressing data and programs. |
| Meeting agenda | A list of the topics to be discussed at a future meeting. |
| Meeting minutes | A document containing the results of discussions at a meeting. It is used to ensure that decisions and actions are recorded to avoid confusion. |
| OCR | Optical Character Recognition is the recognition of printed or written text characters by a computer. |
| Print preview | Allows a developer to ascertain if a hard copy will print correctly. |
| RSI/ OOS | Repetitive Strain Injury or Occupational Overuse Syndrome is caused by long sessions involving the same physical movement. |
| Style guide | A document created to identify the spelling, layout and common grammatical issues within an organisation. |
| Target | The destination of a link. |
| Target audience | The intended viewers or users of the file(s), or the people intended to actually enter data when using the documents. |
| Template | A document that has some of the consistent elements already created, such as headings, logos etc. |
| User | A person who employs components of the system to complete a task. |
| Version Control | A method used to ensure that the correct version of the document goes to the specific audience. |
| Wizard | A facility included in many commercial software applications, which allows complex tasks to be automated for inexperienced users or to save time for ‘experts’. A wizard takes the user through step by step instructions to complete a finished project. |
| WYSIWYG | What you see is what you get. The printout is the same as the screen display. |
Back to Design organisational documents
|