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Workplace Communication
Project Documentation
This unit of work is designed to address aspects of the following syllabus outcomes.
A student:
H5.1 selects and uses communication and information processing skills.
H5.2 selects and applies appropriate documentation techniques to project management.
Source: Stage 6 Industrial Technology syllabus. © Board of Studies NSW, 1999.
Introduction
The Industrial Technology syllabus states that each candidate must present a major project and an accompanying management folio. The management folio will document the development of the project. Included in the folio will be a statement of intent and details relating to design, planning, management, workplace communication and evidence of skills and knowledge associated with the focus areas. The folio is to include evidence of the use of computer applications (syllabus page 46).
Whilst the major project will showcase your skills in the focus area relating to production, the management folio is where you need to provide evidence of your communication and management skills.
Without adequate documentation it is difficult to fully appreciate the variety of activities that have gone into a Major Project’s planning and production.
Documentation
A number of different forms of documentation can be used to build up a comprehensive management folio. These can include:
- Word processed documents
- Printed information (pamphlets, brochures, etc)
- Photograp
- Sketches and drawings (computer generated)
- PowerPoint presentation
- Video
- 3D display including jigs and experimentation.
These types of information can be assembled in a folder, or become part of a display set out beside your major project.
Computer applications you will be expected to use includes software such as word processing, data bases, spread sheets, scanning, digital photography, and the internet.
The documentation you include in your management folio must be neatly presented and logically organised. Essential elements to include are:
- statement of intent
- research
- development of ideas
- appropriateness of design
- selection and justification of materials, components and processes
- time plan and diary
- finance plan
- production processes
- OHS
- ongoing evaluation
Ensure that you take photos at every stage of production to help illustrate your skills, organisational abilities and to show how you have addressed the OHS issues related to your project. These should then be presented in a chronological sequence so it is clear as to how your project progressed from beginning to end.
Ensure you take photos of every process to document your project.
A diary is necessary to accurately record your progress, through the project, both at school and at home. This will assist with problem solving and evaluation of other aspects such as your time and finance planning.
Sketching with notations will show how each design idea developed towards the final project solution. Multimedia students should ensure that their presentations on CD have a detailed storyboard and relevant ‘screen dumps’ to show how it has been structured.
Many ideas will come from what you have seen and read in information you have researched. You will need to identify the specific information you found and how it helped develop your project. Highlighting areas you have read and making a side note or circling pictures and analysing elements that you like, or do not like, can do this.
Your research should have appropriate comments added to help guide your design ideas.
Ongoing evaluation will need to be evident throughout the project. Using a dialogue box on a page in a different colour font, as in the example below, can help to give your documentation a uniform look and make it easier to comprehend.
Use the table below to arrange the following list of information into the section where it would be documented.
- picture of other similar products available on the internet
- working drawings and measurements
- the making of jigs, test pieces, drafts and so on
- appropriate risk assessment of processes
- record of materials/resources being purchased/delivered
- reasons why you chose a rebate butt joint instead of a dovetail joint for the corner of a drawer
- quote for materials
- sketches of ideas
- reasons for choosing the project
- due date of the project
- details of types of joints that could be used
- reasons why you went over your budget
- photos of timber being put though the thicknesser
- list of all activities to be carried out
- number of days absent
- how you used personal protective equipment
- a description of the project
- examples of other designs with comments and highlights
- quantities of each resource needed
- problem solving
- when material should be ordered
- applying a finish
- what you could do to stay on target and not fall behind
- an outline of how the project will be carried out
- correct posture and keyboard angles when using a computer
- total amount to be spent
- burning a fnished multimedia presentation to CD
- the range of tools and processes available
| Documentation Section | Information |
|---|---|
| statement of intent | |
| time plan | |
| finance plan | |
| research | |
| design development | |
| procuction processes | |
| a diary | |
| OHS | |
| ongoing evaluation | |
|