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Activities
Activity 1
Give three examples of each of the following types of resources. Assume you work in a small office.
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Supplies
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Assets
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Human resources
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Facilities
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Activity 2
Use this table of information to answer the following questions
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Product:
Shelving system w900 x h1800 Light coloured timber |
Supplier 1
Excel Office Supplies
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Supplier 2
Total Stationery
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Supplier 3
Mac’s Furniture
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Brand
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Modern
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Total
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Superior
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Model
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K2X/1800
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Total AB10
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Systems 2000
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Price
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$235
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$205
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$245
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Features
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Adjustable shelves
Accommodates lever arch files
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Removable castors
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Adjustable shelves
Accommodates hanging files and lever arch files
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Material
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Beech
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Laminate – ash
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Ash
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Other
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Assembly required
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Assembly required
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Fully assembled
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Extras
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Hanging file rails $10 each
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3 year guarantee
Metal shelf supports $5 each
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Availability
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10 days from order being placed with manufacturer
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Delivery within 3 working days
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Delivery within 10 working days
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Delivery
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$25 per item
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Free
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$25 per delivery
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Which supplier offers the cheapest option?
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How much would the most expensive option cost the buyer?
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The most expensive product has a number of ‘features’ – what are they?
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Which is the most economical product if we require adjustable shelves?
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If we required the shelving within 7 working days which supplier would we choose?
- Our budget requires us to purchase 2 shelving systems and spend a maximum of $520. The shelving is required within two weeks. Which option would you recommend?
Activity 3
Use the budget allocations and actual expenditure figures for Country Décor, to answer the following questions.
Country Décor, Budget and Actual Figures 1 October 2xxx to 31 December 2xxx |
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Budget
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Actual
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Income
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Furniture
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65000
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64045
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Accessories
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25000
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29218
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Total income
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90000
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93263
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Expenditure
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Purchases
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Furniture
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43000
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48500
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Accessories
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18000
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19220
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Salaries: Sales
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5000
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5240
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Salaries: Office
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10500
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11790
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Postage & Stationery
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650
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660
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Rent
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1300
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1328
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Telephone
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800
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780
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Office Consumables
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350
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415
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Electricity
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650
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749
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Freight Inwards
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250
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210
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Insurance
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1100
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1160
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Equipment
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1600
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1595
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Interest on Loan
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1360
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1360
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Total expenditure
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84560
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93007
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What resources cost the business $100 or more above what
was expected during this financial period. List them and
calculate the difference between the amount budgeted and
the amount spent.
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Compare the amounts spent on purchasing stock with the
amount received as income during the period. Can you
identify any problems here?
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Which expenditure items were under budget?
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Identify the expenditure item most over budget. Give
reasons why this might have happened. Suggest how to
avoid this in future.
- Has the budget proven to be reasonably accurate? How could evaluating the budget assist in reviewing resource acquisition processes?
Activity 4
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True
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False
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1
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Staff should not be included in decisions concerning
the purchase of consumables for their office area
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2
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Tendering is the process of allocating a contract to
the cheapest supplier
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3
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Requesting your supervisor sign a purchase
requisition form is an example of gaining internal
approval for a purchase
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4
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A vendor is the same as a supplier
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5
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Manual handling of resources is important but has
little to do with the process of ordering supplies
for the organisation
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6
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Cost effectiveness is about paying the lowest price
possible for the goods required
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7
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It is advisable to identify all the requirements of
your purchase before seeking a supplier
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8
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A periodic forecast is only conducted at the end of
the financial year
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9
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An assets register is used to detail the process of
locating, identifying and attracting applicants for a
job
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10
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A contracted supplier is one with whom an
organisation has an agreement for the supply of goods
for a given time period
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Activity 5
You are in charge of the new stock control system for
Country Décor. You have just received delivery of a new
item for the stock cupboard.
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Prepare a Stock Card for the new item. Print out the
following card (click on the card and Print Selection, or
draw up your own)
Item: Highlighters, Pack of 4 mixed colours. Maximum stock to be held 6 packets. Minimum stock 1 packet. Stock item code: H22. Location Shelf 2A. Received 6 packets on 11 July 2xxx from Total Stationery, Invoice K764.
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Process the following stock requisitions, making entries
on the Stock Card.
- Explain whether or not it would be necessary to reorder at this stage.
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