Auto Text

Frequently used stored elements, such as text and graphics, which can be easily accessed for reuse.

Auto Correct

A software function that automatically corrects spelling, grammar or formatting according to selected settings.

Auto Format

A feature of AutoCorrect, options that include automatic changes to text, for example changing fraction characters to a fraction symbol, formatting Internet paths as hyperlinks or applying bulleted or numbered lists.

Footnotes/endnotes

Reference notes that appear at the foot of a page to which a reference applies. They can be either footnotes, appearing at the foot of the page on which the reference appears, or endnotes, appearing at the end of a document or section. Both footnotes and endnotes consist of two parts: the ‘note reference mark’ and the corresponding note ‘text’.

Mail merge

A software function that allows the user to insert varying information into form letters, mailing labels, envelopes etc. Data is merged into a generic document, and the printed result is a personalised document.

Style sheets

Documents that include predefined page and character formatting settings, used to create a consistent overall format (‘look’) of a document.

Desktop publishing

The technique of using a personal computer to layout documents, using a combination of graphics, text and various layouts to output the assembled pages to produce a variety of documents, such as flyers, newsletters, etc. The commonly used abbreviation is ‘DTP’.

White space

The blank areas on a page where text and illustrations are not printed. White space is considered to be an important visual element in page design.

Clip art

Artwork, public-domain photographs, diagrams, maps, drawings, animations, and other graphics, that can be incorporated into documents.